Coordinator Business Administration

Our aspiration is driven by an unwavering commitment to improving the quality of services we provide to our diverse and spirited community. Since the 2022 flood events, Council has continued to showcase our collective strength in partnership with the community, to lead the recovery efforts. Our journey has taken us far, and today, Lismore is starting to thrive again. It’s time for people who live, work and play in the region to enjoy and celebrate all the things we love about Lismore, to Back Lismore.

We #backlismore careers and embrace those who bring fresh perspectives and unique talents, making our journey toward greater success all the more vibrant and rewarding.

We are currently seeking a proactive and efficient Coordinator Business Administration to join our dedicated Shared Services Team within the Chief Operating Office. This role is permanent full time working 35 hours a week and will be primarily based at our Corporate Centre in Goonellabah.

About the role

The Coordinator Business Administration holds a crucial position overseeing administrative processes, projects, and support services for the Chief Operating Office.  Reporting to the Head of Shared Services, they lead a team, ensuring smooth daily operations and contributing to corporate goals. The role demands strong organisational skills, effective communication, and collaboration abilities to streamline procedures and enhance productivity.

What we can offer you

• Salary range from $88,098 to $101,313 plus superannuation

• Flexible work options working within operational requirements. 

• Health & Wellbeing and Employee Assistance Programs. 

• Training and development opportunities to build and maintain capabilities

What we trust you to deliver 

• This role involves leading a team through administrative process and technology changes, managing tight deadlines in a fast paced environment, fostering relationships with stakeholders, optimising resource allocation despite budget constraints, and staying proactive in adapting to organisational needs and industry standards. 

• Exhibit strong communication skills to inspire confidence in both team members and audiences. Offer clear and concise information and provide tools for staff development, such as FAQs and regular meetings. Prepare detailed reports, proposals and submissions for senior leadership and Council. Utilise advanced conflict resolution and negotiation abilities. Apply influencing skills to lead and motivate the team through change, demonstrating accountability, collaboration and constructive behaviour.  

• Identify training needs and offer development opportunities for team members, integrating technological advancements to improve administrative processes, implementing quality assurance measures to maintain high standards and minimise errors, and ensuring thorough documentation of all Council business in accordance with standards and procedures.

What you'll need to be successful

• Bachelor of Business Administration, Management, or a related field, or a minimum of 5 years of relevant experience

• Current Class C Drivers Licence

• Proven ability to lead and motivate a team, fostering a positive and collaborative work culture

• Exceptional organisational and time management skills, with a keen eye for detail.

• Strong written and verbal communication skills, with the ability to convey complex information clearly and concisely.

• Demonstrated ability to analyse and solve problems, making informed decisions under pressure

We list items to give you an opportunity to showcase your potential and how you can evolve and grow with us. 

Please review the position description and utilise your resume and application responses in the application form below to illustrate your ability to fulfil the responsibilities of the position.

Applications close on Monday 29 April 2024 at 4.30pm.

Additional details

If you want to know more about this opportunity, please contact Justin Drew, Head of COO - Shared Services on 0417 753 590.

Prior to employment, a series of pre-employment evaluations may include but not limited to; health assessments, validation of qualifications and licences, criminal history verification, psychometric assessments and reference checks.

Lismore City Council is a proud employer of a diverse workforce, welcoming applications from individuals of all backgrounds, including those with disabilities. We are dedicated to creating a diverse, flexible, and accessible workplace that mirrors the community we serve. We are also welcome discussions about how our roles can be undertaken flexibly. Adjustments can be made throughout the application and selection process to support applicants with a disability. If you would like to discuss adjustments, please contact People and Culture team on 02 6625 0500 or email people@lismore.nsw.gov.au