Contracts Administrator

Since the 2022 natural disaster events, the Council has continued to showcase our collective strength in partnership with the community to lead the recovery efforts. Our journey has taken us far; today, Lismore is starting to thrive again. Our vision is powered by a deep commitment to enhancing the quality of services we offer to our community. Today, Lismore is flourishing, and it's the perfect time for those who live, work, and play here to embrace and celebrate everything that makes Lismore so unique. 

Our Flood Restoration Portfolio (FRP) is the principal delivery agency for restoring the Councils’ and Community assets. Over the coming months, the team will grow exponentially, offering exciting opportunities for personal and professional development as we deliver many rebuild and transformation projects for our community.

Are you ready to be part of something extraordinary?

We want to hear from you if you're passionate about making a difference and ready to take on a new challenge!  We seek a commercially astute, proven, dynamic, and energetic Contract Administrator. This is a unique opportunity to be part of the largest reconstruction project in local government history, a role that will take your career to new heights.

What we can offer you

• New projects ready to go valued at $1bil+ in funding

• Landmark Lismore LGA projects - Excellent team to work with.

• Competitive remuneration

What we trust you to deliver 

• Work closely with the Contracts Manager to review and revise processes.

• Lead the performance of contract administration activities, including preparing and issuing variations, notices of delays, extension of time, and progress claims.

• Prepare and submit all commercial notices and claims promptly (including variations, delays, disruptions, etc.), performing technical analysis and preparing evidence documents.

• Assist contract managers in preparing all monthly cost reports and project reports.

• Establish and maintain appropriate client, stakeholder, and supplier relationships to identify and minimise risk. Resolve issues as they arise and maximise the value of the contract.

• Proactively identify, manage, and advise on commercial, contractual, operational, financial, reputational, ethical, and supply chain risks associated with the Portfolio contracts.

• Coordinate contract execution and maintain accurate records of all contractual documents.

• Monitor contract milestones and deliverables to ensure obligations are met on time.

• Ensure relevant supporting data is submitted with progress claims. 

• Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion, and closeout.

 What you'll need to be successful

• Degree in building, construction management, engineering, and quantity surveying, or proven experience in a similar role in a construction environment.

• Considerable commercial experience in planning and/or post-award stages for large-scale infrastructure projects.

• Be capable of explaining processes and requirements, including spending, and persuade them to adopt best practices, given the complexity of contract management and the time-pressured working environment.

• Be self-motivated, intelligent, inquisitive, proactive, observant, and aware.

• Be financially literate and commercially astute.

• A positive team player, supportive of others, and contributing cooperatively and helpfully.

Please review the position description and use your resume and application responses in the application form below to demonstrate your ability to fulfill the position's responsibilities

Additional details

• Term Contract: contracted hours of work 35 hours a week/70 hours a fortnight up to 31 December 2026.

• Closing date: Applications will be accepted until a suitable candidate pool is established.

• Location: The position will be primarily at our Flood Portfolio Office in Lismore. Flexible work options are available, working within operational requirements. 

• Contact: If you want to know more about this opportunity, please contact Jennifer McEwen, HR Business Partner, at 0428 522 907.

• Conditions of Employment: Conditions of employment are in the Local Government (State) Award and relevant Council policy, procedures, and agreements.

• Pre-employment Screening: Prior to employment, there may be a series of pre-employment checks that may include health assessments, validation of the right to work in Australia, validation of qualifications and licences, criminal history checks, psychometric assessments, and referee checks.

• Future Opportunities: This recruitment exercise may be utilised for vacancies and the possible establishment of a merit list for future opportunities within six months.

• Previous applicants: need not apply. 

This recruitment exercise may be used for future vacancies, and within six months, a merit list for future opportunities may be established.

Lismore City Council is a proud employer of a diverse workforce, welcoming applications from individuals of all backgrounds, including those with disabilities. We are dedicated to creating a diverse, flexible, and accessible workplace that mirrors the community we serve. We also welcome discussions about how our roles can be undertaken flexibly. Adjustments can be made throughout the application and selection process to support disabled applicants. If you would like to discuss adjustments, don't hesitate to get in touch with the People and Culture team on 02 6625 0500 or email people@lismore.nsw.gov.au