Document Controller

Want to be part of a major project that will bring about positive change for an entire community? Lismore City Council’s ‘Flood Restoration Portfolio’ (FRP) can make that possible. The bold initiative represents the single largest public infrastructure restoration project ever undertaken by local government in NSW. 

Created in response to the devastating 2022 natural disaster, the FRP’s remit encompasses the restoration of the city’s public assets – roads, bridges, theatres, galleries, and sporting facilities, alongside the repair and enhancement of essential wastewater, waste management, and flood resilience infrastructure.

 The FRP is assembling a local and global talent team to deliver a stronger, more resilient Lismore. We welcome individuals who bring fresh perspectives that will help enable our vision for a vibrant community. 

Lismore’s Northern Rivers location fosters an ideal work-life balance. It offers lush farmland, beautiful parks, a World Heritage-listed rainforest to explore, great restaurants, a diverse arts and cultural scene, and more—all just a stone’s throw from the Gold Coast, Ballina, and Byron Bay. 

Today, Lismore is flourishing, and it's the perfect time to embrace and celebrate everything that makes the regional city so unique, while also being directly involved in shaping its future. 

Are you ready to be part of something extraordinary?

Are you an exceptional, experienced Document Controller ready to join our high-performance team and play a pivotal role in supporting our Flood Restoration Portfolio, contributing significantly to our community's recovery

What we can offer you

• Landmark Lismore projects -ready to go valued at $1 billion + in funding.
• Career enhancing/changing opportunity to be involved in the largest reconstruction project in local government history.
• Strong team culture, working alongside an experienced and supportive team.

 What we trust you to deliver 

• Work closely with project managers and engineers to ensure all documentation aligns with project requirements and timelines.
• Issue and track project-related documentation (engineering, deliverables, technical data, procurement and commercial information, project deliverables from design to construction), in accordance with the required schedule.
• Administering and maintaining the FRP Document Management System.
• Formatting of documentation before submission.
• Ensure compliance with FRP Information standards and naming/numbering conventions and upload project documentation to appropriate FRP document and records management systems e.g. SharePoint and Aconex.
• Implement workflows and collate, issue, and receive documents per project requirements for developing, reviewing, and approving design documentation and all other procedures, instructions, product certification, and records subject to review, approval, and storage.
• Record document flow to and from all necessary parties, record issues, and track the location of control documents and drawings.
• Conduct system and process reviews to monitor compliance, report findings, and take action to address any identified issues.
• Support audits, internal technical reviews, and client reviews.
• Assist with document handover processes
• Communicate any document-related issues that may impact project delivery
• Support the Controls Management team with ad-hoc duties and periodic internal, business improvement, and external reporting requirements.

 What you'll need to be successful

• Demonstrated ability to maintain quality control and compliance with document control procedures.
• Proficient in the use and setting up of document control software.  Previous experience in Content Manager, SharePoint, and Aconex preferred.
• Familiarity with administrative processes involved in engineering, civil construction, and local government environments. (preferred)
• Exceptional organisational skills with acute attention to detail.
• Ability to manage deadlines and prioritise tasks effectively.
• Understanding of business activities undertaken by Local Government
• ICT skills, including the management of applications within an operating system.
• Proven experience in document control or similar roles.
• Proactive approach to continuous improvement.

Please review the position description and use your resume and application responses in the application form below to demonstrate your ability to fulfill the position's responsibilities

Additional details

• Salary: Attractive remuneration for the right candidate. 
• Term Contract: Contracted hours of work 70 hours a fortnight, max term-based appointment until 30 June 2027.
• Closing date: Applications will be accepted until a suitable candidate pool is established.
• Location: The position will be primarily at our Flood Portfolio Office in Lismore. Flexible work options are available, working within operational requirements. 
• Conditions of Employment: Conditions of employment are in the Local Government (State) Award and relevant Council policy, procedures, and agreements.
• Pre-employment Screening: Prior to employment, pre-employment checks may be conducted, including health assessments, validation of the right to work in Australia, validation of qualifications and licenses, criminal history checks, psychometric assessments, and referee checks.
• Future Opportunities: This recruitment exercise may be used to fill vacancies and establish a merit list for future opportunities within six months.
• Previous applicants: need not apply. 
• Contact: If you want to know more about this opportunity, don't hesitate to contact Jennifer McEwen, HR Business Partner, at 0428 522 907.

This recruitment exercise may be used for future vacancies, and within six months, a merit list for future opportunities may be established.

Lismore City Council is a proud employer of a diverse workforce, welcoming applications from individuals of all backgrounds, including those with disabilities. We are committed to fostering a diverse, flexible, and inclusive workplace that reflects the community we serve. We also welcome discussions about how our roles can be undertaken flexibly. Adjustments can be made throughout the application and selection process to support disabled applicants. If you would like to discuss adjustments, don't hesitate to get in touch with the People and Culture team on 02 6625 0500 or email people@lismore.nsw.gov.au